Job Description

JOB TITLE: Financial Secretary/Treasurer
DIVISION: Georgia Stevedore Association
LOCATION: Savannah, Ga - On-Site 
REPORTS TO: President
TYPE OF POSITION: ☒Full-time ☐ Part-time ☐ Contractor
PAY: From $60,000/year
EXPECTED START: September, 2025

Summary/Objective:

The  Financial Secretary/Treasurer  is responsible for overseeing all financial transactions, including but not limited to budgeting, managing of funds, ensuring financial compliance related to non-profit organizations, advising the Board of Directors on financial measures, receiving, recording and reconciling all funds transactions, and preparing monthly and annual reports.

Essential Responsibilities:

· Managing and handling all Certificates of Deposit and Deferred Annuities through direct communication with various investment groups.

· Oversee all accounting functions including, but not limited to payroll, payables, receivables, financial statements from member companies, etc.

· Federal and State tax returns covering the Georgia Stevedore Association and all personnel within Georgia Stevedore Association.

· Quarterly phone calls and/or meetings with GSA’s third-party accountant.

· Maintains personnel files, payroll records and administrator of GSA employee’s 401(k).

· Occasional communication with GSA member’s payroll departments and ILA Pension and Welfare Fund office for reporting verification.

· Oversees the drug testing processes and maintains union employee drug suspensions.

· Assists the President and Vice President of GSA, GSA member companies, and GSA’s attorney when needed.

· Serves as a key coordinator between all parties and labor.

· Technology and software integration and data migration.

· Lead positive stakeholder relationships with associated members, labor unions, port authorities, and vendors.

· Responsible for learning, navigating and adhering to all union contracts.

· Perform administrative duties including, but not limited to, filing, copying, scanning, and inputting information pertaining to Savannah and Brunswick ILA personnel files.

· Perform other duties as assigned.

Competencies

• Ability to build relationships.
• Effectively apply, analyze and evaluate complex information.
• Strong reporting and data entry skills
• Ability to streamline communication using professionalism and enhanced verbal communication skills.
• Exhibits the ability to perform comfortably in multiple functions/roles.

Qualifications:

· Bachelor’s Degree in finance or economics preferred, but not required.

· 5 or more years of financial experience.

· Proficient in Microsoft programs.

· Knowledge of QuickBooks Accounting Software.

· Experience with computerized operating systems.

Supervisory Responsibilities: ☐ Yes ☒ No

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.” The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.

BENEFITS

· Employer-paid Medical, Dental and Vision insurance - no cost to the employee.

· Effective upon the date of employment, an employee becomes eligible for Welfare Plan benefits as outlined in the active group insurance plan booklet/certificate, the G S A – I L A Summary Plan Description, and the MILA National Health Plan Summary Plan Description. These benefits are of no cost to you.

· Employees of this office do not participate in the Fund for Supplemental Vacation Benefits or the Pension Plan.

· Employees are eligible to participate in the company 401K Plan. The GSA will match 100% (one hundred percent) of employee’s elective deferral up to 8% of their salary. There will be no matching monies on contributions over 8%.

· A group insurance booklet/certificate and summary plan descriptions are given each employee upon employment with the GSA.

PERFORMANCE AND COMPENSATION

· Managerial Personnel are constantly evaluating the performances of office staff.

· Annually the President will make recommendations to the Administration Board regarding salary increases and Bonus. All final determinations regarding salaries are made by the Administration Board.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

We are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and the businesses we support.

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